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Civil Registration is a continous, permanent and compulsory recording of vital events occuring in the life of an individual such as birth, marriage and death, and of all court decrees and legal instruments affecting his or her civil status in appropriate registers as mandated by Act of 3753, the Civil Registry Law.

The Civil Registry Unit of the Consulate General was created to specifically handle the registration of the following documents as provided for in the Civil Registry Law (RA No. 3753) and Clerical Error Law (RA 9048):

    1. Reports of Birth ( for those born in Hong Kong SAR of Filipino parent/s)

      I.1. Legitimation due to Subsequent Marriage of Parents

      I.2. Acknowledgement or Admission of Paternity (R.A. 9255)  

    2. Reports of Marriages (marriages solemnized in Hong Kong SAR)
    3. Marriage Solemnized at the Philippines Consulate General in Hong Kong SAR
    4. Reports of Divorce (foreign judgment for registration with LCR Manila)
    5. Reports of Death
    6. Correction of Names and/or Clerical Error (R.A. 9048)

Note:  Effective 01 September 2008, the Philippine Consulate General in Macau SAR (PCG Macau SAR) will have jurisdiction over all registrations of Reports of Birth, Marriage and Death as well as the solemnization of marriages between Filipino nationals who are residing in Macau SAR.

PCG Macau SAR is located at Unit 1404-1406, 14/F AIA Tower, Avenida Commercial de Macau, Macau SAR. The Following are its contact details:

Telephone No:  (853) 2875 71111

Fax No:  (853) 2875 7227

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

I. Report Of Birth (ROB)

Births of children of Filipino parent/s who were born in Hong Kong SAR should be reported to the Philippine Consulate General, Hong Kong SAR, not later  twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, National Statistics Office (NSO), Manila.  Births not registered within the period stated above are considered late, in which case, requirements for delayed registration will apply. 

Requirements for ROB

1.         Duly accomplished ROB  form (available at the Philippine Consulate)

2.         Birth Certificate issued by the Hong Kong SAR Birth Registry

3.         If child is legitimate, authenticated marriage contract of parents. If marriage was in the Philippines, marriage contract must be authenticated by NSO. If abroad, copy of Report of Marriage duly received by the Philippine Embassy/ Consulate with jurisdiction to register the marriage.

4.         If not married, NSO authenticated birth certificate of mother together with Affidavit of Illegitimacy . If the parents opt to use the surname of the father, Affidavit of Recognition /Admission of Paternity and Authority to use surname of Father  will be required from the father. (Notarization fee of each affidavit is HK$200.00)

5.         Valid passports/ travel documents of the parents

6.         If parent/s are naturalized Filipino/s, naturalization documents are required

7.         If reporting is done after twelve (12) months from occurrence, Affidavit of Late Registration of Birth. 

8.         Consular Fee: HK$ 200.00

Ø      Processing period: two (2) working days

Ø      Original documents will be required upon processing together with three (3) photocopies.  Photocopy of a document will be accepted provided they are authenticated/ certified of a true copy (CTC) by DFA or the nearest Philippine Embassy or Consulate.

Ø      The Consulate may require additional requirements deemed necessary

(Note: Parent/s or the party who is/are physically unable to report the fact of birth shall be required to execute a Special Power of Attorney  authorizing someone on his, her, or their behalf to report such fact.

I.1.  Requirements for Legitimation to due Subsequent Mariage of Parents

- Legitimation may only apply if both parents were not disqualified by any legal impediments to marry each other at the time of conception and birth of the child (Art. 177, Family Code)

- If birth is not yet registered, notarized Joint Affidavit of Legitimation executed by both parents abroad must first be submitted for registration with the Local Civil Registry Office in Manila (LCR-Manila)

- If birth is not yet registered, requirements for first time registration will apply together with the notarized Joint Affidavit of Legitimation and NSO authenticated marriage certificate of parents.

Ø      FEE: HK$200. 00

Ø      Processing Period: two (2) working days

Ø      Original documents will be required upon processing together with three (3) photocopies. Photocopy of a document will be accepted provided it is authenticated/CTC by DFA or the nearest Philippine Embassy or Consulate.

Ø      The Consulate may require additional requirements deemed necessary.

I.2. Requirements for Annotation of ROB to Reflect Father’s Name through RA 9255

Republic Act 9255 allows illegitimate children to use the surname of their father.

- If birth is already registered, notarized, Affidavit of Admission of Paternity and Permission to Use Surname  executed by the father abroad must first be submitted for registration with LCR-Manila.

II. REPORT OF MARRIAGE (ROM)

Marriages between Filipinos solemnized in Hong Kong SAR should be reported to the Philippine Consulate General not later than twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, National Statistics Office (NSO) in Manila. Marriages not registered within the period stated above are considered late, in which case, requirements for delayed registration will apply.

1.         Marriage contract/certificate issued by the Hong Kong SAR Registry

Note:   For marriages solemnized by Civil Celebrant of Marriage/Priest/ Reverend, please submit certified true copy of Certificate of Marriage issued by the Hong Kong Marriage Registry.

2.         NSO authenticated Birth certificate of the wife;

3.         NSO authenticated Certificate of no marriage record (CENOMAR) [required for Filipino nationals only]

4.         Valid passport/ travel documents of the spouses; and

5.         Duly accomplished Report of Marriage form. 

Additional Requirements:

  • Naturalization Documents – If either or both parties are naturalized Filipino (by election or recognition) or has reacquired Philippine citizenship (RA9225)
  • If with previous marriage annulled: – If either or both parties has/have been married before and the marriage was annulled or declared null and void, such party or parties must secure a court order annulling or declaring the previous marriage as null and void and such order must be duly authenticated by DFA. NSO authenticated marriage certificate of previous with proper annotation will also be required.
  • If widowed:  Please submit as appropriate:
  1. NSO-issued Death Certificate of the deceased spouse.

  2. If there is no record of the death of his or her spouse from NSO, he or she must present a certificate of fact of death duly authenticated by the Philippine Embassy or Consulate having jurisdiction over the place where the document was issued.

  3. Court Order on Presumptive Death of Spouse of Spouse and Certificate of Finality - NSO authenticated marriage certificate of previous with proper annotation is required together with the Court Order and Certificate of Finality.

(A widow may not contract marriage within 301 days from date of death of her husband, or before having delivered if she shall have been pregnant at the time of his death.)

  • If divorced: If the divorce decree was obtained abroad, the Filipino spouse must: present to the PCG the NSO authenticated marriage certificate of previous marriage with annotation on divorce and the Court Order issued by a Philippine Court recognizing the divorce decree obtained abroad.
  • NSO-issued Death Certificate of the deceased spouse  – If the party seeking to register his or her marriage is a widower or widow, he or she must present an NSO authenticated death certificate which must be duly authenticated by DFA. If there is no record of the death of his or her spouse from NSO, he or she must present a certificate of fact of death from the civil registrar where the spouse died. (A widow may not contract marriage within 301 days from date of death of her husband, or before having delivered if she shall have been pregnant at the time of his death).

Ø   FEE: HK$ 200. 00

Ø      Processing Period: two (2) working days

Ø      Original documents will be required upon processing together with three (3) photocopies. Photocopy of a document will be accepted provided it is authenticated/ CTC by DFA or the nearest Philippine Embassy or Consulate.

Ø      The Consulate may require additional requirements deemed necessary

(Note: Party/ies who is/are physically unable to report the fact of marriage shall be required to execute a Special Power of Attorney authorizing someone on his, her, or their behalf to report such fact.

Report of Marriage by those residing abroad or in the Philippines

A Report of Marriage may be filed by: 1) at least one of the contracting parties; 2) a representative in Hong Kong authorized by the contracting parties with aSpecial Power of Attorney notarized by the Department of Foreign Affairs (DFA) or a Philippine Embassy/Consulate.

If you are abroad or in the Philippines and wish to report through a representative in Hong Kong or by mail, please be informed that the following original or certified true copies of the documents are required:

  • Four (4) original copies of completed Report of Marriage forms;

  • Original or certified true copy of the Marriage Certificate issued in Hong Kong . (For a copy of the marriage certificate or to apply for post-registration of the marriage, please contact the Hong Kong Marriage Registration and Records Office directly at +852 28246111 or www.immd.gov.hk);

  • Birth certificate of the wife in security paper  issued by the National Statistics Office. (To obtain this document, please visit www.ecensus.com.ph or call +632 7371111);

  • Photocopy of the respective data pages of the passports  of the contracting parties;

  • Processing fee of HK$200.00  if reporting in person or through a representative; US$25 international money order/international bank draftpayable to the “Philippine Consulate General Hong Kong” if reporting by mail;

Additional documents:

  • For contracting parties who are naturalized Filipinos, please provide copies of naturalization documents from the Bureau of Immigration and have them authenticated by the DFA;

  • For Filipino contracting parties who are widows/widowers, please provide the NSO death certificate of your spouse in security paper (To obtain this document, please visit www.ecensus.com.ph or call +632 7371111);

  • For Filipino contracting parties who are divorcees or whose marriage has been anulled, please provide the NSO marriage certificate in security paper with a court-ordered annotation stating that the marriage is null and void (To obtain this document, please visit www.ecensus.com.ph or call +632 7371111);

  • For contracting parties filing the Report of Marriage through a representative in Hong Kong, a Special Power of Attorney notarized by the Department of Foreign Affairs (DFA) or a Philippine Embassy/Consulate.

When filing your Report of Marriage from abroad, we suggest that you appoint a representative as, in our experience, the process of reporting by mail is complicated and cumbersome for the applicant, especially if the abovementioned documents are not yet available. With a representative, you will have someone to gather all the required documents in Hong Kong and the Philippines.

If reporting by mail, the fee is US$25, which you can pay by sending a cashier’s check payable to the Philippine Consulate General, Hong Kong SAR or by sending a telegraphic transfer to the Philippine Consulate General’s US Dollar Acct. # 0257306000000827 with the Philippine National Bank (PNB), Hong Kong Branch, Unit 02 9th Floor, Tung Wai Commercial Bldg, 109-111 Gloucester Road, Wanchai, Hong Kong. You may likewise authorize somebody to pay in person the amount of HK$ 200.00. If you wish to receive your copy of the processed Report also by mail, kindly also include payment for the courier service. (You may wish to check the appropriate fees of FEDEX or DHL from Hong Kong to destination for this purpose).

Bank charges must be paid by the applicant. Please instruct your bank to send us the corresponding credit advice of your payment remittance, with your full name and “payment for Report of Marriage” indicated in the message box. The Consulate General will start processing your application only upon bank confirmation of the receipt of payment and if the documents are in order. Fees are not refundable. The Consulate General also assumes no responsibility for any loss or damage through the mail

 

III.        Marriage Solemnized at the Philippine Consulate General, Hong Kong

A.        Requirements for Marriage:

  • Male and Female who are at least eighteen (18) years of age at the time of marriage;

  • Both parties must be Filipino nationals;

  • Valid Philippine passports of both parties;

  • Duly accomplished Application for Marriage; (notarization of each application is HK$ 200.00)

  • Marriage License;

  • Two witnesses;

  • Marriage Contract: HK$480.00.

B.        Requirements for Issuance of Marriage License:

Marriage license is valid for 120 days from the date of issuance. It is not required where a man and a woman have lived together for at least five (5) years as husband and wife without the benefit of marriage and have no legal impediment to marry each other. In such case, in lieu of marriage license the parties are required to execute a Joint Affidavit of Cohabitation.

  • Birth Certificates of the contracting parties duly authenticated by NSO and DFA.
  • NSO issued Certificate of No Marriage Record (CENOMAR) issued not more than 60 days from date of intended marriage duly authenticated by DFA.
  • Valid Philippine passports of contracting parties
  • Hong Kong Identity Card of one or both parties

Additional Requirements:

  • Naturalization Documents – If either or both parties are naturalized Filipino (by election or recognition) or has reacquired Philippine citizenship (RA 9225)
  • With previous marriage annulled:
  1. Court Order and Certificate of Finality - If either or both parties has/have married before and the marriage was annulled or declared null and void, such party or parties must secure a court order annulling or declaring the previous marriage as null and void and such order must be duly authenticated by DFA.

  2. Marriage contract of previous marriage with annotation on annulment duly authenticated by NSO and DFA.

  • Joint Affidavit of Cohabitation  – If the contracting parties lived as husband and wife for a period of not less than five (5) years without any legal impediment to marry each other, the parties are required to execute an affidavit of cohabitation (forms can be obtained from the Consulate; HK$200.00 for the notarization fee) in lieu of a marriage license.
  • If divorced: – If the divorce decree was obtained abroad, the Filipino spouse must present to the PCG the NSO authenticated marriage certificate of previous marriage with proper annotation and Certificate of Finality of the Court Order recognizing the divorce decree obtained abroad. Both documents should be authenticated by DFA.
  • If widowed: Please submit as appropriate:
  1. NSO-issued Death Certificate of the deceased spouse duly authenticated by DFA.

  2. If there is no a record of the death of his or her spouse from NSO, he or she  must present a certificate of fact of death duly authenticated by the Philippine Embassy or Consulate having jurisdiction over the place where the document issued.

  3. Court Order on Presumptive Death of Spouse and Certificate of Finality -NSO authenticated marriage certificate of previous with proper annotation is required together with the Court Order and Certificate of finality. Documents should be authenticated by DFA.

(A widow may not contract marriage within 301 days from date of the death of her husband, or before having delivered if she shall have been pregnant at the time of his death).

  • Parental Consent – If either or both of the contracting parties are between 18 to 21 years old, the parents of the contracting party or parties must execute an affidavit of consent, executed in the presence of two witnesses and attested before any official authorized by law to administer oaths (E.O. 209 Art. 14). The affidavit should be authenticated by DFA.
  • Parental Advice – If either or both of the contracting parties are between 21to 25 years old, he or she execute an affidavit that parental advice was sought together with the written advice given (E.O. 209 Art. 15). The affidavit should be authenticated by DFA.

IV. Divorce Decree Obtained Abroad Where One of the Parties or Both Parties is or are Filipino National(s):

Divorce initiated by the foreign spouse may be recognized under Philippine laws as provided for under Article 26 of the Family Code. However, judgments/orders rendered by foreign courts must be passed upon judicially by a Philippine court to prove their validity.

Thus, Filipino nationals who were respondents in divorce proceedings in Hong Kong SAR must file for a civil action at the Regional Trial Courts (RTC) in thePhilippines to have their absolute divorce decree/ decree nisi judicially confirmed/ enforced. The RTC court order shall be then registered in the Local Civil Registry Office of the city/municipality where the court is functioning.

An authenticated marriage certificate with annotation on divorce will then be required by the Consulate to be submitted if the Filipino national is reporting a subsequent marriage after the divorce.

For further queries or clarifications, the National Statistics Office can be contacted at (632) 713 7074 or at its email address, This email address is being protected from spambots. You need JavaScript enabled to view it..      

V. Report of Death

Deaths of Filipinos in Hong Kong SAR and Macao SAR must be reported to the Philippine Consulate General, Hong Kong SAR, not later twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, Nationals Statistics Office (NSO), Manila.  Deaths not registered within the period stated above are considered late, in which case, requirements for delayed registration of deaths will apply. 

Requirements in Reporting a Death

1.      Copy of Death Certificate

2.      Copy of Philippine Passport (please bring original for cancellation)

3.      Name and address of relatives in Hong Kong

4.      Latest address of the deceased in the Philippines

5.      Flight schedule  (casket or person carrying the urn)

6.   The Consulate may require additional requirements deemed necessary

Who May File the Report of Death

The surviving spouse, the next of kin or the person having direct interest over the deceased.

(Note:  The surviving spouse, the next of kin or the person having direct interest over the deceased who is/are physically unable to report the fact of death may appoint a representative by executing a Special Power of Attorney notarized by the Department of Foreign Affairs (DFA) or a Philippine Embassy/Consulate.)

V.  Clerical Error/ Change of First Name In Accordance With RA 9048

Who May File The Petition:

Any person of legal age, having direct and personal interest in the correction of a clerical or typographical error in an entry and/or change of first name or nickname in the civil register, may file the petition. A person is considered to have direct and personal interest when he is the owner of the record, or the owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected: Provided, however, that when a person is a minor or physically or mentally incapacitated, the petition may be filed on his behalf by his spouse, or any of his children, parents, brothers, sisters, grandparents, guardians, or persons duly authorized by law, whichever is applicable.

Where To File The Petition:

 The verified petition may be filed, in person, with the Local Civil Registry Office (LCRO) of the city or municipality or with the Office of the Clerk of the Shari’a Court, as the case may be, where the record containing the clerical or typographical error to be corrected, or first name to be changed, is registered.

When the petitioner has already migrated to another place within the Philippines and it would not be practical for such party, in terms of transportation expenses, time and effort to appear in person before the Record-Keeping Civil Registrar (RKCR), the petition may be filed, in person, with the Petition-Receiving Civil Registrar (PRCR) of the place where the migrant petitioner is residing or domiciled.

Any person whose civil registry record was registered in the Philippines or in any Philippine Consulate, but who is presently residing or domiciled in a foreign country may file the petition, in person, with the nearest Philippine Consulate.

Form And Content Of The Petition

The petition shall be in the prescribed form of an affidavit, subscribed and sworn to before any person authorized by law to administer oath. The affidavit shall set forth facts necessary to establish the merits of the petition and shall show affirmatively that the petitioner is competent to testify to the matters stated. The petitioner shall state the particular erroneous entry or entries sought to be corrected or the first name sought to be changed, and the correction or change to be made.

 

  1. The petition for the correction of clerical or typographical error shall be supported with the following documents:

 

  • A certified true machine copy of the certificate or of the page of the registry book containing the entry or entries sought to be corrected or changed;

  • At least two (2) public or private documents showing the correct entry or entries upon which the correction or change shall be based. These may be any two of the following:

    1. Baptismal certificate

    2. Voter’s affidavit

    3. Employment record

    4. GSIS/SSS record

    5. Medical/Business/School record

    6. Driver’s License

    7. Insurance policy

    8. Civil registry record of ascendants

    9. Land Titles/Certificate of Land Transfer

    10. Bank Passbook

    11. NBI/Police Clearance

    12. Documents showing correct entries

  • Notice or certification of posting

  • Other documents which the petitioner or the City or Municipal Civil Registrar (C/MCR), or the Consul General (CG), or District/Circuit Registrar (D/CR) may consider relevant and necessary for the approval of the petition.

In case of change of first name or nickname, the petition shall be supported with the following documents and shall comply with the following requirements:

  • Documents mentioned above.

  • A clearance or a certification that the owner of the document has no pending administrative, civil or criminal case, or no criminal record, which shall be obtained from the following:

    1. National Bureau of Investigation

    2. Philippine National Police

    3. A Certificate of No Criminal Conviction can also serve the purpose

Note: Owners of documents below nine (9) years of age are exempted from submitting a police clearance/NBI clearance.

  • Affidavit of publication from the publisher and a copy of the newspaper clipping. Notice will be published at least once a week for two (2) consecutive weeks in a newspaper of general circulation. In case of a migrant petition, where the birth occurred and was registered in the Philippines and the concerned party is now a resident of a foreign country, publication shall be done twice. The first publication shall be done in country of residence, and the second publication at the city/municipality where the birth was registered.

CRU DOWNLOADABLE FORMS

  1. Report of Birth

  2. Report of Marriage

  3. Report of Death

  4. Affidavit of Admission of Paternity and Consent to Use Surname of Father

  5. Affidavit of Illegitimacy

  6. Affidavit of Late Registration of Birth

  7. Affidavit of Late Registration of Marriage

  8. Application for Marriage

  9. Joint Affidavit of Legitimation by Subsequent Marriage

  10. Special Power of Attorney

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To contact us:

Direct Line             :           2823-8511
E-mail                   :         This email address is being protected from spambots. You need JavaScript enabled to view it.This email address is being protected from spambots. You need JavaScript enabled to view it.

Inquiries Pertaining to Loss, Renunciation and Reacquisition of Philippine Citizenship please call the Office of Legal Section at 2823-8537.

For further inquires please contact the Civil Registry Unit

Tel No. 2823 8511

Office hours from 9:00 a.m. to 4:00 p.m. / Sunday to Thursday

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