*The Consulate is closed during Philippine and Hong Kong statutory holidays; mail may be delayed

ACKNOWLEDGEMENT, JURAT, AND OTHER NOTARIAL SERVICES

Below are the basic requirements in availing notarial services. The Consulate reserves the right to require the applicant to produce additional documents, as applicable to his/her case, to help establish his/her identity, and other data in his/her application.

Special Power of Attorney, Power of Attorney, General Power of Attorney, Deeds, Letters, Real Estate Mortgage, etc.

• Personal appearance
• Original and photocopy of the document to be notarized with 2 witnesses (prepare an extra copy for each type of document and proof of identity for the Consulate’s copy)
• Original and photocopy of passport and Hong Kong ID (number of copies depend on the number of sets to be notarized)
• Notarial Fee

Affidavit, Sworn Statement, Statutory Declaration etc.

• Personal appearance
• Original and photocopy of the document to be notarized (prepare an extra copy for each type of document and proof of identity for the Consulate’s copy)
• Original and photocopy of passport and Hong Kong ID (number of copies depend on the number of sets to be notarized)
• Notarial Fee

“Original Seen” of Philippine Passports

• Personal appearance
• Original and 2 photocopies of the Philippine passport data page and last page
• Notarial Fee

Affidavit of Consent and Support
(For Filipino passport holders below 18 years old visiting one or both parents in Hong Kong)

• Personal appearance of parent/s
• 2 Originals of accomplished Affidavit of Consent and Support Form
• Original and 2 photocopies of the parent/s passport and Hong Kong ID
• 2 photocopies of at least one proof of relationship (Birth Certificate, Marriage Contract etc.)
• 2 photocopies of proof of income (Employment Contract, Employment certificate, Bank Statement, Pay Slip etc.)
• Notarial Fee

Affidavit of Support
(For family members until the 4th degree who are 18 years old and above)

• Personal appearance of applicant/s
• 2 originals of accomplished Affidavit of Support Form
• Original and 2 photocopies of the applicant/s passport and Hong Kong ID
• 2 photocopies of family member/s’ passport/s
• 2 photocopies of at least one proof of relationship (Birth Certificate, Marriage Contract etc.)
• 2 photocopies of proof of income (Employment Contract, Employment Certificate, Bank Statement, Pay Slip etc.)
• Notarial Fee

Waiver for Exclusion Ground (WEG) / Affidavit of Consent and Support
(For foreign passport holders below 15 years old)

• Personal appearance of parent/s or Legal Guardian
• 2 originals of accomplished Waiver for Exclusion Ground (WEG) / Affidavit of Consent and Support
• 2 photocopies of Request Letter addressed to the Commissioner of the Bureau of Immigration from the Parent/s or Legal Guardian
• 2 passport size photos of the child
• 2 copies of passport of the child
• Original and 2 photocopies of the passport/s and Hong Kong ID of the parent/s or Legal Guardian
• 2 photocopies of the Birth Certificate of the child
• 2 photocopies of the passport of the accompanying adult
• 2 photocopies of the School Letter (if the purpose of travel to the Philippines is for a school trip/activity)
• Notarial Fee

Shipment of Human Remains from Hong Kong to the Philippines
(Issuance of Consular Mortuary Certificate)

• 1 Original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) of the Death Certificate issued by the Hong Kong Births and Death Registry or Certificate of Fact of Death issued by the Coroner’s Court, Hong Kong
• 1 original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) Duly Notarized Certificate issued by the Mortuary of Funeral Director (2nd paragraph of the certificate should mention that the deceased did not die of any contagious decease if there is no separate Certificate of Non-Contagious Decease was issued)
• 1 original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) Transit Permit issued by the Hong Kong Immigration Department, Births and Death General Register Office, Hong Kong
• 1 original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) of the Embalming Certificate issued by the Funeral Service/Parlour and Certified by the British Institute of Embalmers
• 1 photocopy of the Report of Death filed at the Civil Registry Section of the Consulate
• Original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) of the deceased passport or other identification
• Notarial Fee

Bringing of Urn Containing Human Cremated Ashes from Hong Kong to the Philippines
(Issuance of Notarial Certificate)

• 1 original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) of the Certificate of Cremation issued by the Food and Environmental Hygiene Department, Hong Kong
• 1 original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) of the Authorization to Remove the Urn containing the ashes of the deceased, issued by the Food and Environmental Hygiene Department, Hong Kong
• 1 original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) of the Death Certificate issued by the Hong Kong Births and Death Registry
• Original and 5 photocopies (if Filipino) / 1 photocopy (if other nationalities) of the deceased passport or other identification
• Notarial Fee

Above documents may be secured from the Food and Environmental Hygiene Department, Cemeteries and Cremation Offices at G/F, 1J, Wong Nai Chung Road, Happy Valley, Hong Kong (Tel. No. 2578 9406) or at 1st floor, 6 Cheong Hang Road, Hung Hom, Kowloon, Hong Kong (Tel No. 2364 5399; 2364 5405).

Importation of Live Pet Animals from Hong Kong to the Philippines
(Notarization of Affidavit of Undertaking for Importation of Live Pet Animals to the Philippines)

• Personal appearance
• Original and 1 photocopy of the Affidavit of Undertaking (follow the format prescribed by the Philippine Bureau of Animal Industry)
• 2 photocopies of other documents required by the Bureau of Animal Industry as attachments to the Affidavit (Photo of the pet, vaccination record, microchip ID etc.)

A. PROCEDURE IN THE APPLICATION FOR SANITARY AND PHYTOSANITARY IMPORT CLEARANCE (SPSIC)

B. REQUIREMENT IN THE APPLICATION FOR SPI

• Pro-forma invoice (if applicable)
• Notarized Affidavit of Undertaking (NAOU)
• Official Receipt (for manual application); and
• Internatopnal Veterinary Certificate / Veterinary Health Certificate from the competent authority in Hong Kong and other commodity specific requirements, including permits/clearance from other concerned agencies

B.1 For Filipino / Local Omporters, the NAOU should include the following details:

B.1.1. IDENTIFICATION OF IMPORTER

Name of importer, address, BIR-issued ID with TAX identification Number (TIN) of the client and quarantine site of pets

B.1.2 ANIMAL HEALTH INFORMATION AND IDENTIFICATION

Personal details of the subject dog/s and/or cat/s (Information should include - species, breed, sex, color, age, name of owner / exporter from the country of origin, address or exporter

Proof of Microchip Number of the subject dog/s and/or cat/s (must be embedded in the skin of the dog/s and /or cat/s

Vaccination and Deworming Records (original or Certified True Copy) of the subject dog/s and/or cat/s (front page and inside page with updated vaccination and deworminPet Passport (personal details of the subject dog/s and/or cat/s), if applicable

Photograph/s of the subject dog/s and/or cat/s

Pet Passport (personal details of the subject dog/s and/or cat/s), if applicable

B.1.3 For Foreign Importers, documentary proof of the abovementioned requirements as written above shall be included as attachments to the NAOU or Undertaking for Foreign Importers. The abovementioned documents shall be uploaded in the ICNS website in the application for the SPSIC.

For Pet owners (One-Time Importers and / or Foreign Importers), documentary proof of the abovementioned requirements as written above shall be included as attachments to the NAOU or Undertaking for Foreign Importers. The abovementioned documents shall be uploaded in the ICNS website in the application for the SPSIC.

To view the full guidelines from the Bureau of Animal Industry and print the templates for the Affidavits of Undertaking for One-Time Importation of Commercial Importation and Undertaking for Foreign importers, please click the link below:

https://www.bai.gov.ph/index.php/laws-issuances/memorandum-circular?download=3525:bai-mc-43-clarificatory-guidelines-re-documentary-requirements-and-other-important-matters-in-spsic-application-for-pets

Upon securing the requirements A and B in the procedure, the applicant shall proceed to the Hong Kong High Court Registry for Apostille service.

Present the Veterinary Health Certificate and the SPS Clearance issued by the BAI upon arrival at the Veterinary Quarantine Unit in any of the Philippines’ airports. (Please check corresponding fees for SPS Import Permit with BAI as the fees are varied depending on the number of pet/s to be imported to the Philippines).

Apostille of Documents for Use in the Philippines

For Apostille of documents issued by the Hong Kong Government or any competent institution in Hong Kong, please file your documents at:

Apostille Service Office, High Court Registry
LG115, High Court Building, 28 Queensway, Hong Kong
Tel No. (852) 2825 4226
Fax No. (852) 2524 2034
Email This email address is being protected from spambots. You need JavaScript enabled to view it.

Apostille Fee
HK$ 125 / Apostille

Processing Time
Two (2) working days (excluding Saturday)

Application for Waiver on the Use of Philippine Flag Vessel

• Duly accomplished form in five (5) sets (please see downloadable forms);
• Application letter addressed to the Consul General
• Photo of packing list;
• Photo of bill of lading
• Notarial fee

Establishing a Regional Headquarters in the Philippines

• Request Letter on the issuance of a certificate
• Copy of Hong Kong Business Registration
• Copy of Memorandum and Articles of Association
• Company Profile (including business address, nature of business, members of Board of Directors and list of affiliates in Asia-Pacific)
• Board Resolution authorizing the establishment of the regional headquarters in the Philippines<
• Notarial Fee

For more information, please visit the website of the Philippine Securities and Exchange Commission (SEC) at https://www.sec.gov.ph.

Issuance of the Provisional Certificate of Philippine Registry

• Original and 1 photocopy of the Request Letter from authorized agent or party
• Original and 1 photocopy of the Business Registration Certificate of agent
• Original and 1 photocopy of the Certificate of Registry of the vessel
• Bureau Veritas classification or class certificate and Survey Form
• Ship’s particulars (size, tonnage, building material, speed etc.)
• MOA between exporter and importer/span>
• Authority from Philippine Maritime Industry Authority (MARINA) thru DFA for vessel to be issued a Provisional Certificate of Philippine Registry (PCPR)
• Notarial Fee

Certification to Avail of the Exemption from Withholding Tax on Interest Income Derived from Foreign Currency Deposit Units (FCDU) maintained by Non-Residents in the Philippines as required by BIP Registration No. 10-98

• Personal appearance
• Original and 1 photocopy of Request Letter
• Original and 1 photocopy of a Letter from the bank
• Original and 2 photocopies of passport (including visa page) and Hong Kong ID
• Notarial Fee

Certification to Avail of the Exemption for Personal / Household Belongings for Presentation to Philippine Customs Authorities
(Expats returning to the Philippines permanently)

• Personal appearance
• Letter request stating that applicant’s family will permanently reside in the Philippines (state in the letter the number of years of stay/work in Hong Kong);
• Original and 2 photocopies of passport and Hong Kong ID
• Original and 2 photocopies of the Air Way Bill/ Bill of Lading
• Original and 2 photocopies of the Packing List
• Original and 1 photocopy of a letter from the applicant’s company stating number of years of service and position
• Notarial Fee

Certification of Previously Verified / Notarized Employment Contracts
(Issuance of Certificate for Employment Contracts verified by the Consulate until 20 November 2020)

• Personal appearance
• Accomplished Certification Request Form
• 1 photocopy of passport and Hong Kong IDNotarial Fee
• Notarial Fee

NOTARIAL SERVICE FEES

DOWNLOADABLE FORMS:

• Affidavit of Support
• Affidavit of Consent (Travel)
• Affidavit of Consent and Support-Waiver of Exclusion Ground
• Affidavit of Denial
• Affidavit of Discrepancy (Birthdate or Birth Place)
• Affidavit of One and the Same Person
• Affidavit of Parental Consent to Marry
• Affidavit of Parental Advice to Marry
• Affidavit
• Sinumpaang Salaysay
• Special Power of Attorney