Civil Registration is a continuous, permanent and compulsory recording of vital events occurring in the life of an individual such as birth, marriage and death, and of all court decrees and legal instruments affecting his or her civil status in appropriate registers as mandated by Act of 3753, the Civil Registry Law.

The Civil Registry Unit of the Consulate General was created to specifically handle the registration of the following documents as provided for in the Civil Registry Law (RA No. 3753) and Clerical Error Law (RA 9048):

1. Reports of Birth ( for those born in Hong Kong SAR of Filipino parent/s)

   1.a. Legitimation due to Subsequent Marriage of Parents

   1.b. Acknowledgement or Admission of Paternity (R.A. 9255)  

2. Reports of Marriages (marriages solemnized in Hong Kong SAR)
3. Marriage Solemnized at the Philippines Consulate General in Hong Kong SAR
4. Reports of Divorce (foreign judgment for registration with LCR Manila)
5. Reports of Death
6. Correction of Names and/or Clerical Error (R.A. 9048)

Note:  Effective 01 September 2008, the Philippine Consulate General in Macau SAR (PCG Macau SAR) will have jurisdiction over all registrations of Reports of Birth, Marriage and Death as well as the solemnization of marriages between Filipino nationals who are residing in Macau SAR.

PCG Macau SAR is located at Unit C-J, 7th/F Praca Kin Hen Long, Almeda Dr. Carlos d'Assumpcao No. 258, Novos Aterros do Porto Exterior (NAPE), Macau SAR. The Following are its contact details:

Website: https://macaupcg.dfa.gov.ph

Telephone No: (853) 2875 7111

Fax No: (853) 2875 7227

Email: This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

1. Report Of Birth (ROB)

Births of children of Filipino parent/s who were born in Hong Kong SAR should be reported to the Philippine Consulate General, Hong Kong SAR, not later  twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, Philippine Statistics Authority (PSA), Manila.  Births not registered within the period stated above are considered late, in which case, requirements for delayed registration will apply.

Requirements for ROB

1. Duly accomplished Report of Birth form (Editable Form)
2. Birth Certificate issued by the Hong Kong SAR Birth Registry
3. If child is legitimate, authenticated marriage contract of parents. If marriage was in the Philippines, marriage contract must be authenticated by PSA(NSO). If abroad, copy of Report of Marriage duly received by the Philippine Embassy/ Consulate with jurisdiction to register the marriage
4. If not married, PSA(NSO) authenticated birth certificate of mother. If the parents opt to use the surname of the father, Affidavit of Admission of Paternity (to be executed by the father) and Affidavit to use the Surname of the Father  (to be executed by the mother) will be required. Notarization fee of each affidavit is HK$200.00
5. Valid passports/ travel documents of the parents
6. If parent/s are naturalized Filipino/s, naturalization documents are required.
7. If reporting is done after twelve (12) months from occurrence, applicant shall execute Affidavit of Late Registration of Birth and secure PSA Negative Certification of Birth.
8. Consular Fee: HK$ 200.00

Processing period: two (2) working days

Original documents will be required upon processing together with three (3) photocopies (4 photocopies, if not filed in HK PCG.

The Consulate may require additional requirements deemed necessary.

Note: Parent/s or the party who is/are physically unable to report the fact of birth shall be required to execute a Special Power of Attorney authorizing someone on his, her, or their behalf to report such fact.

1.a.  Requirements for Legitimation to due Subsequent Mariage of Parents

Legitimation may only apply if both parents were not disqualified by any legal impediments to marry each other at the time of conception and birth of the child (Art. 177, Family Code)

If birth is already registered, notarized Joint Affidavit of Legitimation executed by one or both parents abroad must first be submitted for registration with the Local Civil Registry Office.

If birth is not yet registered, requirements for first time registration will apply together with the notarized Joint Affidavit of Legitimation and PSA(NSO) authenticated marriage certificate of parents. Notarization fee is HK$200.00.

Original documents will be required upon processing together with three (3) photocopies (4 photocopies, if not filed in HK PCG).

The Consulate may require additional requirements deemed necessary.

1.b. Requirements for Annotation of ROB to Reflect Father’s Name through RA 9255

Republic Act 9255 allows illegitimate children to use the surname of their father.

If birth is already registered, notarized Affidavit of Admission of Paternity (to be executed by the father)  and Affidavit to use the Surname of the Father (to be executed by the mother) will be required. It must be submitted for registration with the nearest Philippine Embassy or Consulate, if abroad.

2. REPORT OF MARRIAGE (ROM)

Marriages between Filipinos solemnized in Hong Kong SAR should be reported to the Philippine Consulate General not later than twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, Philippine Statistics Authority (PSA) in Manila. Marriages not registered within the period stated above are considered late, in which case, requirements for delayed registration will apply.

1. Duly accomplished Report of Marriage form
2. Marriage contract/certification issued by the Hong Kong SAR Registry
   Note: For marriages solemnized by Civil Celebrant of Marriage/Priest/Reverend, please submit certified true copy Certificate of Marriage issued by the Hong Kong Marriage Registry.
3. Valid passport/ travel documents of the Spouses
4. PSA(NSO) authenticated Birth certificate of the Filipino Spouse/s in security paper.
5. PSA(NSO) authenticated Certificate of No Marriage Record (CENOMAR) of the Filipino Spouse/s
6. If reporting is done after twelve (12) months from occurence, Affidavit of Late Registration of Marriage and secure PSA Negative Certification of Marriage.
7. Consular Fee: HK$ 200.00 

Additional Requirements:

• Naturalization Documents – If either or both parties are naturalized Filipino (by election or recognition) or has reacquired Philippine citizenship (RA9225).
• If with previous marriage annulled: – If either or both parties has/have been married before and the marriage was annulled or declared null and void, such party or parties must secure a court order annulling or declaring the previous marriage as null and void and such order must be duly authenticated by DFA.
  1. PSA(NSO) Authenticated Marriage Contract  with Annotation on Annulment
  2. Certified true copy of the registeredd Court Order/Decree on Annulment duly authenticated by DFA (Apostille Certificate)
  3. Certified true copy of the corresping Certificate of Finality duly authenticated by DFA (Apostille Certificate)
  4. Original copies of Certificate  of Registration and Certificate of Authenticity of the Court/Decree
• If widowed:  Please submit as appropriate:
  1. PSA(NSO) Death Certificate of the deceased spouse
  2. If there is no record of the death of his or her spouse from PSA(NSO), he or she must present a certificate fact of death duly  authenticated by the Philippine Embassy or Consulate having jurisdiction over the place where the document was issued.
  3. Court Order on Presumptive Death of Spouse of Spouse and Certificate of Finality - PSA(NSO) authenticated marriage certificate of previous marriage with proper annotation is required together with the Court Order and Certificate of Finality.

Note: A widow may not contract marriage within 301 days from date of death of her husband, or before having delivered if she shall have been pregnant at the time of his death.

• If divorced: If the divorce decree was obtained abroad, the Filipino spouse must: present to the PCG the PSA(NSO) authenticated marriage certificate of previous marriage with court-ordered annotation on divorce, and the Court Order issued by a Philippine Court recognizing the divorce decree obtained abroad.

Consular Fee: HK$ 200.00

Processing Period: Two (2) working days

Original documents will be required upon processing together with two (2) photocopies.

The Consulate may require additional requirements deemed necessary.

Note: Party/ies who is/are physically unable to report the fact of marriage shall be required to execute a Special Power of Attorney authorizing someone on his, her, or their behalf to report such fact.

Report of Marriage by those residing abroad or in the Philippines

Note: A Report of Marriage may be filed by: 1) at least one of the contracting parties; 2) a representative in Hong Kong authorized by the contracting parties with a Special Power of Attorney notarized by the Department of Foreign Affairs (DFA) or a Philippine Embassy/Consulate.

If you are abroad or in the Philippines and wish to report through a representative in Hong Kong or by mail, please be informed that the following original or certified true copies of the documents are required:

1. Four (4) original copies of completed Report of Marriage forms
2. Original or certified true copy of the Marriage Certificate issued in Hong Kong (For a copy of the marriage certificate or to apply for post-registration of the marriage, please contact the Hong Kong Marriage Registration and Records Office directly at +852 28246111 or www.immd.gov.hk)
3. PSA(NSO) authenticated Birth certificate of the Filipino Spouse/s in security paper (To apply for this document online , please visit https://www.psaserbilis.com.ph)
4. Photocopy of the respective data pages of the passports of the contracting parties 
5. Processing fee of HK$200.00 if reporting in person or through a representative; US$25.00 through telegraphic transfer to the Philippine Consulate General's US Dollar Account

Additional documents:

• For contracting parties who are naturalized Filipinos, please provide copies of naturalization documents from the Bureau of Immigration and have them authenticated by the DFA
• For Filipino contracting parties who are widows/widowers, please provide the PSA(NSO) death certificate of your spouse in security paper (To apply for this document online, please visit https://www.psaserbilis.com.ph.)
• For Filipino contracting parties who are divorcees or whose marriage has been anulled, please provide the PSA(NSO) marriage certificate in security paper with a court-ordered annotation stating that the marriage is null and void (To obtain this document, please visit https://www.psaserbilis.com.ph.)
• For contracting parties filing the Report of Marriage through a representative in Hong Kong, a Special Power of Attorney  notarized by the Department of Foreign Affairs (DFA) or a Philippine Embassy/Consulate

When filing your Report of Marriage from abroad, we suggest that you appoint a representative as, in our experience, the process of reporting by mail is complicated and cumbersome for the applicant, especially if the abovementioned documents are not yet available. With a representative, you will have someone to gather all the required documents in Hong Kong and the Philippines.

If reporting by mail, the fee is US$25 by sending a telegraphic transfer to the Philippine Consulate General’s US Dollar Acct. with the Philippine National Bank (PNB), Hong Kong Branch, Unit 02 9th Floor, Tung Wai Commercial Bldg, 109-111 Gloucester Road, Wanchai, Hong Kong. You may likewise authorize somebody to pay in person the amount of HK$ 200.00. If you wish to receive your copy of the processed Report also by mail, kindly also include payment for the courier service. In tis  case, you may wish to check the appropriate fees of FEDEX or DHL from Hong Kong to destination for this purpose.

Bank charges must be paid by the applicant. Please instruct your bank to send us the corresponding credit advice of your payment remittance, with your full name and “payment for Report of Marriage” indicated in the message box. The Consulate General will start processing your application only upon bank confirmation of the receipt of payment and if the documents are in order. Fees are not refundable. The Consulate General also assumes no responsibility for any loss or damage through the mail.

  

3. MARRIAGE SOLEMNIZED AT THE PHILIPPINE CONSULATE GENERAL IN HONG KONG

Requirements for Marriage:

1. Male and Female who are at least eighteen (18) years of age at the time of marriage;

2. Both parties must be Filipino nationals;

3. Valid Philippine passports of both parties;

4. Duly accomplished Application for Marriage; (notarization of each application is HK$ 200.00)

5. Marriage License;

6. Two witnesses;

7. Marriage Contract: HK$480.00.

• Requirements for Issuance of Marriage License:

Marriage license is valid for 120 days from the date of issuance. It is not required if a man and a woman have lived together for at least five (5) years as husband and wife without the benefit of marriage and have no legal impediment to marry each other. In such case, in lieu of marriage license the parties are required to execute a Joint Affidavit of Cohabitation. (Forms can be obtained from the Consulate. Notarization fee is HK$200.00)

• PSA (NSO) Birth Certificates of the contracting parties duly authenticated by DFA (Apostille Certificate).
• PSA (NSO) issued Certificate of No Marriage Record (CENOMAR) issued not more than 60 days from date of intended marriage duly authenticated by DFA Apostille Certificate).
• Valid Philippine passports of contracting parties
• Hong Kong Identity Card of one or both parties

Additional Requirements:

• Naturalization Documents – If either or both parties are naturalized Filipino (by election or recognition) or has reacquired Philippine citizenship (RA 9225)
• If with previous marriage annulled: - If either or both parties has/have been married before and the marriage was annulled or declared null and void, such party or parties must secure a court order annulling or declaring teh previous marriage as nll and void and such order must be duly authenticated by DFA.

1. PSA (NSO) Authenticated Marriage Contract with Annotation on Annulment
2. Certified true copy of the registered Court Order/Decree on Annulment duly authenticated by DFA (Apostille Certificate)
3. Certified true copy of the corresponding Certified of Finality duly authenticated by DFA (Apostille Certificate)
4. Original copies of Certificate of Registration and Certificate of Authenticity of the Court Order/Decree

• If divorced: – If the divorce decree was obtained abroad, the Filipino spouse must present to the PCG the PSA (NSO) authenticated marriage certificate of previous marriage with proper annotation and Certificate of Finality of the Court Order recognizing the divorce decree obtained abroad. Both documents should be authenticated by DFA (Apostille Certificate).
• If widowed: Please submit as appropriate:

1. PSA (NSO) issued Death Certificate of the deceased spouse duly authenticated by DFA (Apostille Certificate).

2. If there is no a record of the death of his or her spouse from PSA (NSO), he or she  must present a certificate of fact of death duly authenticated by the Philippine Embassy or Consulate having jurisdiction over the place where the document issued.

3. Court Order on Presumptive Death of Spouse and Certificate of Finality - PSA (NSO) authenticated marriage certificate of previous with proper annotation is required together with the Court Order and Certificate of finality. Documents should be authenticated by DFA (Apostille Certificate).

Note: A widow may not contract marriage within 301 days from date of the death of her husband, or before having delivered if she shall have been pregnant at the time of his death.

• Parental Consent – If either or both of the contracting parties are between 18 to 21 years old, the parents of the contracting party or parties must execute an affidavit of consent, executed in the presence of two witnesses and attested before any official authorized by law to administer oaths (E.O. 209 Art. 14). The affidavit should be authenticated by DFA (Apostille Certificate).
• Parental Advice – If either or both of the contracting parties are between 21 to 25 years old, he or she execute an affidavit that parental advice was sought together with the written advice given (E.O. 209 Art. 15). The affidavit should be authenticated by DFA.

4. DIVORCE DECREE OBTAINED ABROAD WHERE ONE OF THE PARTIES OR BOTH PARTIES IS OR ARE FILIPINO NATIONAL(S):

Divorce initiated by the foreign spouse may be recognized under Philippine laws as provided for under Article 26 of the Family Code. However, judgments/orders rendered by foreign courts must be passed upon judicially by a Philippine court to prove their validity.

Thus, Filipino nationals who were respondents in divorce proceedings in Hong Kong SAR must file for a civil action at the Regional Trial Courts (RTC) in thePhilippines to have their absolute divorce decree judicially confirmed/enforced. The RTC court order shall be then registered in the Local Civil Registry Office of the city/municipality where the court is functioning.

An authenticated marriage certificate with annotation on divorce will then be required by the Consulate to be submitted if the Filipino national is reporting a subsequent marriage after the divorce.

For further queries or clarifications, the Philippine Statistics Authority (PSA) can be contacted at (632) 8461 0500 or at its email address, This email address is being protected from spambots. You need JavaScript enabled to view it.. 

5. REPORT OF DEATH

Deaths of Filipinos in Hong Kong SAR must be reported to the Philippine Consulate General, Hong Kong SAR, not later twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, Philippine Statistics Authority (PSA), Manila. Deaths not registered within the period stated above are considered late, in which case, requirements for delayed registration of deaths will apply.

A fetus with intrauterine life of seven (7) months or more and born alive at the time it was completely delivered from the maternal womb but died later shall be considered dead and shall be registered. However, if less than seven (7) months and dies within 24 hours after complete delivery, it will not be registered. 

Requirements in Reporting a Death

1. Duly accomplished Report of Death form
2. Copy of Death Certificate issued by Hong Kong SAR Death Registry
3. Copy of Philippine Passport (Bring original passport for cancellation)
4. Name and address of relatives in Hong Kong
5. Latest address of the deceased in the Philippines

If human remains/human cremated ashes will be shipped or brought from Hong Kong to the Philippines, additional requirements are as follows:

1. Notarization Consular Mortuary Certificate
2. Flight details
3. Name and address of Consignee

Original documents will be required upong processing together with three (3) photocopies.

The Consulate may require additional requirements deemed necessary. 

Who May File the Report of Death

The surviving spouse, the next of kin or the person having direct interest over the deceased.

Note:  The surviving spouse, the next of kin or the person having direct interest over the deceased who is/are physically unable to report the fact of death may appoint a representative by executing a Special Power of Attorney notarized by the Department of Foreign Affairs (DFA) or a Philippine Embassy/Consulate.

6.  CORRECTION OF CLERICAL ERROR AND/OR CHANGE OF FIRST NAME IN ACCORDANCE WITH RA9048

Who May File The Petition for Correction

Any person of legal age, having direct and personal interest in the correction of a clerical or typographical error in an entry and/or change of first name or nickname in the civil register, may file the petition. A person is considered to have direct and personal interest when he/she is the owner of the record, or the owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected: Provided, however, that when a person is a minor or physically or mentally incapacitated, the petition may be filed on his/her behalf by his/her spouse, or any of his children, parents, brothers, sisters, grandparents, guardians, or persons duly authorized by law, whichever is applicable.

Where To File The Petition:

 The verified petition may be filed, in person, with the Local Civil Registry Office (LCRO) of the city or municipality or with the Office of the Clerk of the Shari’a Court, as the case may be, where the record containing the clerical or typographical error to be corrected, or first name to be changed, is registered.

When the petitioner has already migrated to another place within the Philippines and it would not be practical for such party, in terms of transportation expenses, time and effort to appear in person before the Record-Keeping Civil Registrar (RKCR), the petition may be filed, in person, with the Petition-Receiving Civil Registrar (PRCR) of the place where the migrant petitioner is residing or domiciled.

Any person whose civil registry record was registered in the Philippines or in any Philippine Consulate, but who is presently residing or domiciled in a foreign country may file the petition, in person, with the nearest Philippine Consulate.

Form And Content Of The Petition

The petition shall be in the prescribed form of an affidavit, subscribed and sworn to before any person authorized by law to administer oath. The affidavit shall set forth facts necessary to establish the merits of the petition and shall show affirmatively that the petitioner is competent to testify to the matters stated. The petitioner shall state the particular erroneous entry or entries sought to be corrected or the first name sought to be changed, and the correction or change to be made.

The petition for the correction of clerical or typographical error shall be supported with the following documents:

1. A certified true machine copy of the certificate or of the page of the registry book containing the entry or entries sought to be corrected or changed
2. At least two (2) public or private docments showing the correct entry or entries upon which the correction or change shall be based. These may be any of the following:
   1. Baptismal certificate
   2. Voter's affidavit
   3. Employment record
   4. GSIS/SSS record
   5. Medical/Business/School record
   6. Driver's License
   7. Isurance policy
   8. Civil registry record of ascendants
   9. Land Titles/Certificate of Land Transfer
   10. Bank Passbook
   11. NBI/Police Clearance
   12. Documents showing correct entries
3. Notice or Certification of Posting
4. Other documents which the petitioner or the City or Municipal Civil Registrar (C/MCR), or the Consul General (CG) or District/Circuit Registrar (D/CR) may consider relevant and necessary for the approval of the petition.

In case of change of first name or nickname, the petition shall be supported with the following documents and shall comply with the following requirements:

1. Document mentioned above.
2. A clearance or a certification that the owner of the document has no pending administrative, civil or criminal case, or no criminal record, which shall be obtained from the following:
   1. National Bureau of Investigation
   2. Philippine National Police 
   3. A Certificate of NO Criminal Conviction can also serve the purpose
      Note: Owners of documentss below nine (9) years of age are exempted from submitting a police clearance/NBI clearance.
      
3. Affidavit of publication from the publisher and a copy of the newspaper clipping. Notice will be published at least once a week for two (2) consecutive weeks in a newspaper of general circulation. In case of a migrant petition, where the birth occurred and was registered in the Philippines and the concerned party is now a resident of a foreign country, publication shall be done twice. The first publication shall be done in country of residence, and the second publication at the city/municipality where the birth was registered

CRU DOWNLOADABLE FORMS

1. Report of Birth

2. Report of Marriage

3. Report of Death

4. Affidavit of Admission of Paternity

5. Consent to Use Surname of Father

6. Affidavit of Illegitimacy

7. Affidavit of Late Registration of Birth

8. Affidavit of Late Registration of Marriage

9. Application for Marriage

10. Joint Affidavit of Legitimation by Subsequent Marriage

11. Special Power of Attorney

For futher inquiries, including inquiries pertaining to Loss, Renunciation and Reacquisition of Philippine Citizenship, you may contact the Civil Registry and Legal Unitat telephone nos. 2823-8523/2823-8524 or through email This email address is being protected from spambots. You need JavaScript enabled to view it..

The Philippine Consulate General is open from Sunday to Thursday from 9:00 am to 4:00 pm, and is closed on Fridays and Saturdays, including Philippine and Hong Kong Public Holidays.