- INDIVIDUAL PROCESSING
This service is extended to overseas Filipino workers (OFWs) who are renewing their employment visas, or transferring to a new employer after the old contract has expired or prematurely terminated with ID 522 from HK Immigration.
The verification process basically ensures that the contract is in compliance with labor and immigration laws of Hong Kong.
For OFWs renewing (with the same employer) their contracts, the procedure of processing their employment contract shall be under “EXPRESS EMPLOYMENT CONTRACT PROCESSING” as follows:
Secure OFW Information Sheet from the Consulate guard (DOWNLOADABLE FORM). Fill up completely the Information Sheet. [FORM A]
Attach completely filled-up OFW Information Sheet to the New Employment Contract and other required and/or supporting documents.
Give the above-mentioned documents to the Cashier together with the exact amount of HK$297.50 as processing fee. Get only the Original Receipt (OR-white).
Bring the O. R. after 5 working days to COUNTER 13 for the release of the employment contract and other documents.
NOTE: The applicant will receive a call within 24 hours upon submission of contract from POLO staff if there is any concern/problem to address it.
Those OFWs transferring to a new employer after finishing the former contract can process directly at Counter 17, while those with pre-terminated contracts must secure an ID 522 at the HK Immigration Department before they can process their new contract over-the-counter in the Consulate
- PROCESSING THRU EMPLOYMENT AGENCY
Placement agencies shall process employment contracts of domestic helpers through “”File Easy”, the procedure of which is as follows:
- Submit all the employment contracts and supporting documents of domestic helpers together with the transmittal form and tally sheet to Counter 15.
- Upon receipt of filled up transmittal form and tally sheet from POLO staff, proceed to Cashier for the corresponding payment/s. In case there is/are questions in the submitted contracts, Agency concerned will receive a call from POLO staff within 24 hours upon submission to address the problem.
- Claim the processed employment contract/s from Counter 13, 5 working days after payment/submission of complete requirements.
DOCUMENTARY REQUIREMENTS FOR EMPLOYMENT CONTRACT PROCESSING
Hereunder are the necessary documents for the processing of individual employment contract; process by the employer and process through employment agency:
Documentary Requirements
Individual
Contracts Processing
Renewal/Re-Contract (thru "EXPRESS" PROCESSING)
Old Contract (photocopy) New Contract [4 copies/1 set from HK Immigration Dept. – ID 407 (10/2003)] Valid Passport & visa (photocopies) Duly accomplished OFW Information Sheet (DOWNLOADABLE FORM) Hong Kong ID (both Employer and Helper photocopies) Transfer/Change of Employer with Finished/ Completed Contract
(Over-The-Counter Transaction)
Old Contract (original) New Contract [4 copies from HK Immigration Dept. – ID 407 (10/2003)] Valid Passport & valid latest visa (original) Duly accomplished OFW Information Sheet (DOWNLOADABLE FORM) Hong Kong IDs (both Employer and Helper - photocopies) Transfer/Change of Employer with Pre-Terminated Contract
but obtained ID 522 from HK Labour Department
(Over-The-Counter Transaction)
Old Contract (original) New Contract [4 copies – ID 407 (10/2003)] Passport with latest valid visa (original copy) ID 522 [HK Immigration Appointment Letter] (photocopy) Duly accomplished OFW Information Sheet (DOWNLOADABLE FORM) Employer and Helper’s Hong Kong IDs (both Employer and Helper – photocopies) Name /
Direct Hire
The Philippine Overseas Labor Office (POLO) today announced that endorsement for exemption from the ban on direct hiring of HSWs will be limited only to employers covered under the following categories:
Members of the diplomatic corps;
Members of International Organizations;
Immediate members of the family of heads of state/government;
Ministers, deputy ministers and other senior officials of the host country; and
Employers residing in countries where foreign agencies do not operate.
Employment Contract Processing Through Agency
New Hire
Tally sheet (1 set); Transmittal forms (3 sets) with agency ID code written on top; Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Photocopy of worker’s valid passport, page showing the worker’s picture and signature; Photocopy of employer’s HK ID; Photocopy of worker’s Hong Kong ID, if the worker has worked in HK; Ticket Exchange Voucher (one way & open date) Duly accomplished OFW Information Sheet Re-Hire (Same Employer)
Tally sheet (1 set) Transmittal forms (3 sets) with agency ID code written on top Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Photocopy of old employment contract Photocopy of worker’s valid passport, page showing the worker’s picture and signature, and visa that will expire; Photocopy of worker's Hong Kong ID Photocopy of employer’s HK ID Ticket Exchange Voucher (one way & open date) Duly accomplished OFW Information Sheet Transfer (Change Employer)
Finished Contract
Tally sheet (1 set) Transmittal forms (3 sets) with Agency ID Code written on the top Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Copy of old employment contract Photocopy of worker’s valid passport, page showing the worker’s picture and signature, and visa that will expire; Photocopy of worker’s Hong Kong ID Photocopy of employer’s HK ID Duly accomplished OFW Information Sheet Pre-Terminated Contract
Tally sheet (1 set) Transmittal forms (3 sets) with Agency ID Code written on the top Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Copy of old employment contract Photocopy of worker’s passport with signature Photocopy of worker’s Hong Kong ID Photocopy of employer’s HK ID ID 522 (HK Immigration appointment letter) Duly accomplished OFW Information Sheet
SCHEDULE OF PROCESSING
SCHEME
DAYS/TIME
INDIVIDUAL CONTRACTS
(Renewal/Re-Contract and Transfer/Change Employer)
Sunday to Thursday
9:00 AM - 3:00 PM
EMPLOYMENT CONTRACT PROCESSING THROUGH EMPLOYMENT AGENCY
Monday to Thursday
9:00 AM - 3:00 PM
